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Who It’s Best For
About the tool
GearDex is an all-in-one workspace for photographers, videographers, studios, and rental houses that starts with camera gear inventory. Users build a library of bodies, lenses, lights, and accessories with specs, serial numbers, purchase prices, and photos, either through Smart Add, which fills in specs from a model name, or by importing a CSV from Google Sheets, Excel, Numbers, or Airtable. GearDex tracks portfolio value over time, stores receipts, warranties, and insurance documents with expiry alerts, and supports locations, rig building, QR labels, and scheduled maintenance. Its built-in AI agent, Iris, answers questions about your gear in plain English, checks lens and body compatibility, and finds current market prices with sources. Beyond inventory, GearDex handles shoot planning with shot lists, call sheets, and packing lists, and lending with QR check-out, due dates, rental fees, signed agreements, and reminders. Paid plans add a photography website on a GearDex subdomain or custom domain, client galleries with favorites and downloads, a client CRM, online booking, quotes, contracts, invoices, resale tracking, and on Studio, a REST API, MCP access, and webhooks. GearDex is aimed at working photographers, wedding and travel shooters, videographers, and small studios that want gear, clients, and bookings in one place. The free Starter plan covers up to 25 gear items, Pro costs $4 per month or $39 per year with unlimited gear, and Studio costs $19 per month or $179 per year with 10 seats, booking, invoicing, and unlimited AI actions. It runs on the web and as a Mac and Windows app.
Key Use Cases
AI Knowledge Assistants
Discover how AI Knowledge Assistants streamline access to information across documents, meetings, and systems, boosting productivity for your team.
Task Automation
Discover how task automation tools can enhance project management and service delivery by turning events into actions, reducing manual coordination.
Workflow Automation
Discover how workflow automation tools enhance efficiency by connecting apps and automating actions, reducing repetitive tasks for your business.
Invoice Processing
Discover how invoice processing tools automate data capture, extraction, and routing, enhancing accuracy and efficiency in finance workflows.
API & Developers Readiness
GearDex offers a REST API, MCP access for AI agent hosts, and webhooks for 23 event types with replay and an audit log, documented at geardex.app/api-docs. The Studio Agent API gives read and write access to gear, shoots, maintenance, and lending with scoped keys and is included only on the Studio plan.
Automation integrations
Native connectors with Zapier, Make and Albato, checked by AITL.
No direct integrations listed
No public direct integrations currently listed with Zapier, Make, or Albato.
Where this tool is active and shares its updates.
No official social channels listed for this tool yet. Use the website link above for the latest news.
